Office portal privacy
Updated October 27, 2026
Purpose and access
The office portal allows authorized staff to view the status of appliances made by Montecalvo Orthodontics Lab. It is not a general patient record system. Staff can create an account and verify their email address. The lab reviews each request and assigns access to the correct office before any cases are visible; the expected connection time is within 24 hours. An entered office name never grants access automatically. Each staff member should use their own account. Lab administrators can view an office’s case dashboard to support its team.
Case information
The portal displays approved case information copied from the lab’s office-specific Google spreadsheet: patient name, delivery office, arch, appliance, production status, request details, dates, quantity, notes, print-note selection, and invoice-related fields. The portal is read-only. Contact the lab to request a correction.
Hosting and saved updates
Netlify hosts the portal, its managed Identity sign-in service, and a private saved copy of case updates. Google hosts the source spreadsheet. The saved copy lets the portal remain available when a spreadsheet sync is delayed; the dashboard shows when its last successful update occurred. Source records, hosting backups, and operational records may have different retention periods. Contact the lab with retention or deletion questions.
Browser storage and tracking
The portal uses cookies and browser storage for managed authentication. It does not deliberately save patient case rows in browser storage. The authenticated portal does not load the public website’s advertising or analytics scripts. Avoid sharing your account, and sign out when using a shared workstation.
Account and security questions
Contact Nicolas at nmontecalvo@montecalvoortholab.com or 480-828-1332 for access changes, case corrections, privacy questions, or suspected unauthorized access.